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Flight Coordinator

Duties & Responsibilities
 Scheduling and planning executive travel on company aircraft in compliance with FAA and company regulations
 Ensuring efficient use of aircraft for the company
 Master and maintain computer software for flight scheduling and logistic support
 Familiarization with international procedures, permits and restrictions, and coordinating with outside aircraft services handlers for all international flights
 Knowledge of Federal Aviation Regulations and company policies to remain compliant with same in all operations.
 Available for after-hours/weekdays/holiday calls to schedule aircraft, update flight information or provide assistance to flight crews and passengers
 Daily email inbox monitoring/responding
 Phone support to both crew and customers 
 Ensure aircraft schedules meet with any airport/airspace regulations.
 Coordinate aircraft handling with airport fixed based operators
 Prepare trip documents for flight crew and passengers (domestic and international travel)
 Maintain and update aircraft and crew schedules in flight software database
 Coordinate trip logistics for all corporate air travel for flight crew and passengers to include hotel, ground transportation, catering, and any special requests 
 Maintain a flight following system to ensure safety and logistics of flight
 Provide fuel & fee information to the crews for each location 
 Outsource for cabin hostesses & contract crew as needed 
 Minimize repo and cycles on the aircraft 
 Monitor TFR’S, NOTAMS & Weather 
 Book airline tickets for crews as necessary 
 Coordinate with maintenance, compliance, charter & accounting department as needed 

Preferred Skills/Certifications:
Pilot and/or Dispatch License
B.S in Aviation Operations or similar 
Proficient in Computer Programs (Email, Microsoft, etc.) 
Customer Service
Interpersonal Skills
Problem Solving
Attention to Detail 
Time Management & Prioritization