Flight Coordinator
Duties & Responsibilities
Scheduling and planning executive travel on company aircraft in compliance with FAA and company regulations
Ensuring efficient use of aircraft for the company
Master and maintain computer software for flight scheduling and logistic support
Familiarization with international procedures, permits and restrictions, and coordinating with outside aircraft services handlers for all international flights
Knowledge of Federal Aviation Regulations and company policies to remain compliant with same in all operations.
Available for after-hours/weekdays/holiday calls to schedule aircraft, update flight information or provide assistance to flight crews and passengers
Daily email inbox monitoring/responding
Phone support to both crew and customers
Ensure aircraft schedules meet with any airport/airspace regulations.
Coordinate aircraft handling with airport fixed based operators
Prepare trip documents for flight crew and passengers (domestic and international travel)
Maintain and update aircraft and crew schedules in flight software database
Coordinate trip logistics for all corporate air travel for flight crew and passengers to include hotel, ground transportation, catering, and any special requests
Maintain a flight following system to ensure safety and logistics of flight
Provide fuel & fee information to the crews for each location
Outsource for cabin hostesses & contract crew as needed
Minimize repo and cycles on the aircraft
Monitor TFR’S, NOTAMS & Weather
Book airline tickets for crews as necessary
Coordinate with maintenance, compliance, charter & accounting department as needed
Preferred Skills/Certifications:
Pilot and/or Dispatch License
B.S in Aviation Operations or similar
Proficient in Computer Programs (Email, Microsoft, etc.)
Customer Service
Interpersonal Skills
Problem Solving
Attention to Detail
Reliability
Time Management & Prioritization
Organization